Fund Development & Communications Coordinator

About Us

At Big Brothers Big Sisters of Guelph (BBBSG) it is our collective mission to provide life-changing mentoring programs that ignite the power and potential of all young people.  We seek to put children and youth on a path to lifelong success and change the trajectories of their lives in positive ways. We are committed to the recruitment of volunteers dedicated to upholding the values and principles of the agency and to those we serve. Our organizational vision is that all young people realize their full potential, and we strive for all our work to reflect our shared values of integrity, respect, collaboration and accountability, as well as the principles of equity, diversity and inclusion.

The Opportunity

BBBSG is seeking an experienced and results-oriented individual to add to its Fund Development & Communications team. You are a strong communicator and collaborator who works closely with BBBSG’s staff, volunteers and its Board of Directors to successfully execute fundraising and communications plans.

The Fund Development & Communications Coordinator is responsible for executing fundraising strategies and marketing/communications initiatives as outlined in the Fund Development Plan and the Marketing & Communications Plan. Fund development tasks include, but are not limited to establishing key corporate and community partnerships, planning and executing fundraising events, direct mail programs, and third party fundraising. Communications responsibilities include, but are not limited to social media management, development of marketing materials, newsletters, and media and public relations functions.

Fundraising Responsibilities/Duties

• In collaboration with the Resource Development team, develop and execute Big Brothers Big Sisters of Guelph’s annual Fund Development plan
• Develop and execute specific fundraising events, campaigns and donor programs at the direction of the Executive Director. Fundraising tasks include, but are not limited to, ticket/registration sales, sponsorship development and acquisition, procurement of auction items, solicitation of prospective and current donors, committee and volunteer management.
• Work with community members/groups who express interest in fundraising on behalf of the agency, determine the viability of each project, and coordinate assistance for the project if required
• Promote fundraising initiatives through the creation of printed and digital marketing materials; ensure that artwork is prepared and printing is completed, as required, for each project
• Assist in the recruitment, training and management of volunteers for fundraising projects

Communications Responsibilities/Duties

• In collaboration with the Executive Director, develop and execute Big Brothers Big Sisters of Guelph’s annual Marketing & Communications plan.
• Create engaging and effective content, execute strategy & manage agency social media channels: Facebook, Twitter, Instagram, LinkedIn, YouTube
• Develop print and digital marketing materials for fund development, volunteer recruitment and service delivery initiatives as assigned
• Develop strategy and execute agency tactics during relevant community campaigns, e.g. BBBS Month/Day, National Volunteer Week, Mentoring Month, Pride Month
• Collect submissions, develop and execute the agency’s monthly newsletter
• Participate as a member of the BBBS Volunteer Recruitment Committee and help drive strategy and tactics to increase interest from prospective volunteers
• Develop and publish the Annual Report & Donor Impact Report
• Ensure BBBS brand compliance is adhered to on all public-facing marketing materials
• Manage agency media and public relations functions as assigned
• Execute online recognition for community and corporate stakeholders

Other Related Duties

• Supervise short-term placement students (e.g. Canada Summer Jobs) as assigned
• Ensure timely completion of meeting minutes, annual reports, statistics, and budgets
• Remain aware of fundraising and communications industry trends and attend webinars and other learning opportunities as assigned
• Remain aware of federal & provincial legislation and the agency’s privacy policies & practices
• Maintain stakeholder management databases (e.g. MailChimp, CanadaHelps).
• Provide fundraising/communications updates at regularly scheduled fund development team meetings and monthly staff meetings
• Perform other duties as assigned by the Executive Director

Qualifications/Skills:

• Minimum of two (2) years of relevant experience in fund development & communications
• Relevant degree/certificate(s) in fundraising, event management, marketing, communications and/or public relations is an asset
• Successful track record in the development and execution of fundraising programs and in the development and stewardship of donors/sponsors
• Excellent social, interpersonal and leadership skills, public speaking and writing ability
• Familiarity with Microsoft Office suite (Word, Excel, PowerPoint, Outlook, Teams)
• Familiarity with Adobe Creative Suite (InDesign, Photoshop, Illustrator, Premiere Pro)
• Familiarity with WordPress content management system
• Familiarity with donor management software

Personal Characteristics

• Ability to think strategically, communicate effectively and foster teamwork
• Ability to develop and maintain a high level of strategic partnerships
• Advanced problem solving ability
• Ability to build organizational capacity
• Personal effectiveness, including interpersonal sensitivity and leadership presence
• Well-honed organizational and time management skills